Paper Submission Registration Contacts European Federation of Corrosion International Corrosion Council Center for Chemical Process Safety Asociace Korozních Inženýrů, z.s. DECHEMA

ON-LINE ACCOMMODATION FORM

Accommodation


GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the European Corrosion Congress 2017, 20th International Corrosion Congress & Process Safety Congress 2017 and will handle all related arrangements.

 

GUARANT International strongly advise all not to work with any unauthorized  vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted congress rates" and try to obtain your personal data including credit card details.

 

List of Hotels

A number of hotels of various categories at reduced rates are available HERE

 

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form

Please note that the On-line Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.   

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

 

Reservation confirmation for all hotels (except the Volha Dormitory)

Standard Rates

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in.

A one-night deposit must be paid until August 05, 2017

Non-Refundable Rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail.

 

Reservation confirmation for the Volha Dormitory

Full pre-payment is required to guarantee the reservation. After the full payment is received, your hotel reservation will be confirmed in writing by e-mail. 

Hotel accommodation must be paid until July 26, 2017.

 

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail eurocorr2017@guarant.cz  or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.
 

Cancellation conditions for all hotels (except the Volha Dormitory)   

The following cancellation conditions apply to the cancellation of a hotel reservation:

Standard Rates

Cancellation before and on August 05, 2017 full refund (less 30 EUR handling fee)
 Cancellation after August 05, 2017 one night cancellation fee
No show one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.  

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Congress Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies. 

Non-Refundable Rates

Any reduction or cancellation 100% Cancellation fee
No show 100% Cancellation fee

No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.
 

Cancellation conditions for the Volha Dormitory

The following cancellation conditions apply to the cancellation or shortening of a hotel reservation.

Until July 26, 2017 Full refund (less 30 EUR handling fee)
July 27, 2017 – August 14, 2017 20% of total amount
August 14, 2017 – August 21, 2017 35% of total amount
August 22, 2017 – August 25, 2017 50% of total amount
From August 26, 2017 100% of total amount
No show 100% of total amount

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Congress Secretariat will process all reservation requests by August 31, 2017 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 30 EUR handling fee.

 

Methods of payment 

Accommodation expenses must be paid in EUR by one of the following methods:

1. Credit card

For payment by credit card please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank transfer

The bank details including the 10-digit variable symbol will be sent to a participant within three working days after the submission of the registration form. Please note that payments without this variable symbol will not be identified and the registration will not be confirmed.

Please note that payments by bank transfer will only be accepted by August 12, 2017. After this date only payments by credit cards will be accepted by using the On-line Payment System.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.